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Contracts Specialist

Base Location: Aberdeen

Function: Procurement and Supply Chain Management

Reports to Direct Line: PSCM Team Lead

Job purpose summary: The provision of Contracts Specialist support service within Dana’s PSCM team, including the provision of discipline knowledge and expertise.

Role and responsibilities

  • Ensure that all corporate and statutory requirements are rigidly observed and adequate records maintained to substantiate;
  • Development of contracting strategy papers for Contract Managers / Contract Sponsors approval;
  • Preparation of Invitation to Tender / bid packages, including instructions to bidders, proposal form, subcontract agreement, general terms and conditions, special terms and conditions, index and commercial exhibits as appropriate;
  • Attend CRB meetings and present contract strategy / ITT evaluation / award recommendation papers as required;
  • Receive and review all parts of bid packages to ensure continuity and completeness, including liaison with sponsor departments;
  • Attend clarification and other necessary meetings with contractors and prepare minutes of meeting;
  • Issue approve contract ITT / bid package to approved bidders, manage the clarification process (including close out of contractual and commercial qualifications) expedite responses, prepare formal commercial evaluation of bids and recommendation to award;
  • Monitor Dun & Bradstreet Financial Reports to ensure due diligence carried out on potential successful bidders and financial security of incumbent contractors;
  • Prepare and issue approved contracts and contract amendments to selected contractors;
  • Maintain and log all contract change authorisations and amendments;
  • Preparation of PO Call-Offs against existing Contracts and Frame Agreements using Maximo
  • Invoices - Milestone Payment planning and coordination of Milestone Completion Certificates;
  • Cost Control – liaison with Cost Dept to ensure project budgets are monitored and maintained;
  • Assist in resolution of contractual variations and claims (including Liquidated Damages) and other commercial and contractual issues;
  • Facilitate and carry out active contract management for the life of contracts;
  • Provide contractual and commercial advice to contract sponsors during contract duration;
  • Close out contracts on completion, facilitate contract close out meetings;
  • Liaison with Legal and Commercial Departments as required;
  • Awareness of warehousing and materials management and understanding of contracts influence on it;
  • Liaison with Site personnel concerning material movements, freight forwarding, expediting;
  • Supply chain management – monitoring of manufacturing / production schedules, coordination of planned / batched deliveries;
  • Monitoring of Supplier / Contractor performance via First Point Assessment;
  • Completion of FPAL Supplier and Buyer Report forms – coordinate input from respective functions
  • Substantial and broad Oil and Gas experience ideally gained in an upstream operating environment, to include general contracts management and procurement covering maintenance operations, Wells Engineering, and / or projects support.
  • Degree qualified
  • Must be able to demonstrate clear understanding and experience of Purchase to Pay and Contract to Close processes.
  • Fully versed in the use of Logic Terms and Conditions / forms of Contracts
  • Must be able to demonstrate working within a contract portfolio environment
  • Strong communication, networking, collaboration and well developed team-working skills.
  • Power User of Maximo
  • Ability to communicate effectively with personnel at all levels within Company and Contractor organisations;
  • Ability to plan and prioritise;
  • Hands-on, committed self-starter, able and comfortable to work on own initiative;
  • Highest standards of ethical and professional behavior, consistent with the company’s values and business conduct policies.

 

Closing date 16th Dec.

 

IMPORTANT TO NOTE

This vacancy is offered on a temporary contract basis.

Dana Petroleum will hold your CV on file for future use for a period of time and it will be considered for future vacancies

Applicants will only be contacted should we wish to consider their application. 

All CVs should be sent to -

recruitment@dana-petroleum.com

 

Invitation to share a speculative CV

Dana Petroleum is always interested in receiving CVs for experienced personnel who have experience working both onshore and offshore.

At the moment we are particularly interested in all offshore CORE CREW POSITIONS to support our new project; Western Isles.

In particular there will be focus on the following:

  • OPERATIONS TECHNICIAN
  • MECHANICAL TECHNICIAN
  • INSTRUMENT TECHNICIAN
  • ELECTRICAL TECHNICIAN
  • MARINE CONTROL ROOM OPERATORS
  • DECK CREW
  • SCAFFOLDERS
  • TELECOMMUNICATIONS TECHNICIANS
  • METERING TECHNICIANS

 

IMPORTANT TO NOTE

Dana Petroleum will hold your CV on file for future use for a period of time and it will be considered for future vacancies

Applicants will only be contacted if a suitable vacancy arises which matches their skills and experience.

All CVs should be sent to -

recruitment@dana-petroleum.com